Private Practice Office Managers

Save countless hours and become the office superhero.

Deliver More, Faster

Reduce the administrative clutter and schedule intakes in a snap. Shave time off the scheduling process by toggling between saved calendar views for a single provider, multiple providers, facility, program type, or the entire practice. Keep your clinicians happy by creating itemized payroll by patient so they have full visibility into how much they’re being paid per unique session.

two woman working

Automate the daily admin routine.

Transform your manual processes into automated workflows. Assemble your intake packets ahead then send required documentation upon new patient appointment scheduling. Maintain record hygiene by automatically attaching HIPAA-compliant electronically signed documents to patient records. Utilize automatic appointment reminders via text, email, or voice message to reduce no-shows.

Increase efficiency through accountability.

When clinical documentation and reporting, billing, and patient engagement are all in one platform, you have a 360° view into your internal and external-facing clinical and administrative operations. Valant’s appointment scheduler shows you which sessions still require documentation with clear red, yellow, and green indicators. You can stay ahead of the operational curve inside your EHR by monitoring easy-to-review dashboards, running insurance eligibility checking and detailed accounts receivable reporting as you go.

Engage with patients securely.

Valant’s Patient Portal helps you securely communicate with patients and run a productive practice in less time. Using the portal, you can send and receive built-in behavioral health specific outcome measures, intake forms, and invoices. You can facilitate HIPAA-compliant telehealth sessions. And your patients will appreciate having the ability to update their demographic and insurance information, schedule appointments, print statements, and pay their bills online. 

EHR Features Office Managers Love

See How to Gain Back 40-50% of Your Administrative Time

Spending less time on administrative tasks is the most tangible benefit practices experience when using a patient portal. In talking with hundreds of practices, we have learned that increasing patient portal adoption is dependent on one thing, primarily.

What They’re Saying

Simple. I can see all the information to do my job. Portal is a game changer for our statements. Admin save significant amount of time and prevent HIPAA violations. And we save on stamps!

Mary F.Administrative Assistant

Simple to use, and easy to learn… Easy to use scheduler, organization of patient charts and history is outstanding.

Candyce N.Administrator

Everything I need to schedule, bill, check the providers documentation, reconcile patient accounts, is all in view. A click or two and it is done.

Nelda H.Office Manager/Billing Agent

Top Resources for Office Managers

Stay apprised of best practices and what’s happening in the behavioral healthcare industry.

front desk staff works with ehr integrated credit card processingBillingBlogIntegrated Credit Card ProcessingOffice ManagerPatient engagementPatient PortalPractice administrationPractice Owner
August 5, 2022

What is EHR Integrated Credit Card Processing?

The ability to process credit card payments is a must for any behavioral health clinic because of the number of clients who prefer to pay via credit, debit, HSA, or other type of card. Clients not only want the option…
reviewing TCPA for patient communicationsBlogComplianceManaging your practiceOffice ManagerPatient engagementPractice administrationPractice Owner
July 21, 2022

TCPA Compliance for Patient Communications

Automating patient outreach from appointment reminders to prescription updates can save your behavioral health practice time and reduce costs. It's also what today's patients have come to expect. From appointment reminders to prescription updates, people rely on timely, personalized messages…
practice manager and biller discussing billing for their practiceBillerBillingBilling for behavioral healthBlogOffice ManagerPractice Owner
July 14, 2022

How to Be Successful at Doing Your Own Billing for Your Practice

If you’ve decided to handle billing for your behavioral health practice in-house, congratulations! You’ve started a journey that will give you more control over your business finances and grow your management skills. Yes, mental health billing can seem daunting at…

Ready to Get Started?

Or Contact Us to Speak with a Specialist